Job openings for front office coordinator in thane naupada thane navi mumbai

Front Office:
o Provides exceptional customer service in person and on the phone to patients,
families, staff, vendors and the community: greeting guests, observing front
door/guest protocols, HIPAA Privacy and Security procedures, etc.
o Oversees the reception area to insure effective telephone and mail
communications both internally and externally to maintain professional image;
o Coordinates with the Executive Assistant overall activities for the front office,
including training, scheduling and supervision of front desk volunteers and staff
coverage;
o Maintains Front Office Manual, updating all forms, manuals and charts as
necessary;
o Serves as contact point for phone vendor and answering service;
o Maintain the ‘on-call’ list and patient PIN list on daily basis;
o Oversee office supplies: organizing, maintaining and communicating needs on
weekly basis to Executive Assistant;
o Assists with new staff on-boarding training, including mailboxes, office supplies,
phone orientation and security;
o Maintains kitchen, staff break room, conference rooms and education/training
room throughout the day, including laundry and dishwasher; oversees room set
up and clean up for meetings and groups.
• Facility and Equipment Management/Purchasing:
o Coordinates the maintenance and alteration of office areas and equipment as
well as layout, arrangement and housekeeping of office facilities in conjunction
with Executive Assistant and Director of Facilities;
o Coordinates the maintenance of office equipment, including copier, fax machine,
etc.;
• Administrative Support:
o Process daily deposits;
o Coordinates and schedules agency meetings;
o Participates as needed in special projects;
o Oversee and/or manage special projects for Leadership and other departments;
o Assists with mailings of thank you letters for donations;
o Assists with Wine Taste;
o Oversee mailings.
OTHER RESPONSIBILITIES:
• Other duties as assigned.