Job openings for office coordinator in thane nerul navi mumbai

Job Role: Office Coordinator

Responsibilities:

Administrative Support:

Provide administrative support to various departments, including handling correspondence, managing calendars, and organizing meetings.
Reception and Front Desk Management:
Greet and assist visitors, clients, and employees at the front desk.
Answer and direct incoming calls to the appropriate personnel.
Facilities Management:
Coordinate office maintenance, repairs, and renovations as needed.
Manage relationships with vendors and service providers.
Office Supplies and Inventory:
Monitor and maintain office supplies inventory.
Place orders for supplies and equipment as necessary.
Travel Coordination:
Assist in making travel arrangements for employees.
Coordinate travel itineraries, bookings, and expense reports.
Event Planning:
Assist in organizing company events, meetings, and conferences.
Coordinate logistics, catering, and audiovisual requirements.
Documentation and Filing:
Maintain and organize office files, records, and documentation.
Ensure compliance with record-keeping policies.
Communication Coordination:
Facilitate communication within the office and between departments.
Distribute internal communications and announcements.
Employee Onboarding:

Assist in the onboarding process for new employees.
Prepare workspaces, equipment, and supplies for new hires.
Health and Safety Compliance:
Ensure compliance with health and safety regulations.
Coordinate emergency preparedness and evacuation procedures.
Meeting Coordination:
Schedule and coordinate internal and external meetings.
Prepare meeting agendas, materials, and minutes as needed.
Qualifications:

Communication Skills:
Excellent verbal and written communication skills.
Professional and courteous communication with internal and external stakeholders.
Organizational Skills:
Strong organizational and multitasking abilities.
Attention to detail in managing schedules, events, and supplies.