Job openings for office receptionist in kolhapur

Responsibilities:
Front Desk Operations:
Greet and assist visitors in a professional and friendly manner.
Answer and direct phone calls to the appropriate personnel.
Manage incoming and outgoing mail and packages.
Administrative Support:
Assist with general clerical tasks, including photocopying, scanning, and filing documents.
Data entry and maintenance of records and databases.
Prepare and distribute internal and external communications.
Office Organization:
Maintain a clean and organized office space.
Monitor and order office supplies, ensuring proper stock levels.
Arrange and coordinate meetings, conferences, and appointments.
Communication:
Relay messages and information between different departments.
Respond to inquiries from staff and external parties promptly and professionally.
Travel Coordination:
Assist in making travel arrangements for employees, including booking flights and accommodations.
Prepare travel itineraries and ensure necessary documentation is in order.
Calendar Management:
Manage and update schedules and calendars for key personnel.
Coordinate and schedule meetings and appointments.
Document Preparation:
Assist in drafting, editing, and formatting documents, reports, and presentations.
Ensure accuracy and consistency in all written materials.
Assistance in Special Projects:
Support various departments in the execution of special projects.
Collaborate with team members to achieve project goals.
Problem-Solving:
Address and resolve day-to-day operational issues promptly.
Alert management to any concerns that may impact office functionality.
Confidentiality:
Handle sensitive information with discretion and maintain confidentiality.
Follow company policies regarding data protection and confidentiality.

Requirements:
High school diploma or equivalent; additional education or certification is a plus.
Proven experience as an office assistant or in a similar administrative role.