Job openings for front office coordinator in thane thane east thane

Job Description: Front Office Coordinator

Responsibilities:
Reception and Greeting:
Greet visitors, clients, and employees in a welcoming and professional manner.
Answer and direct incoming calls to the appropriate personnel.
Office Coordination:
Manage the front desk area, ensuring it is organized and presentable.
Coordinate and schedule appointments, meetings, and conference rooms.
Administrative Support:
Provide administrative support such as photocopying, scanning, and document filing.
Assist in the preparation of documents, reports, and presentations.
Communication Management:
Effectively communicate with internal staff, external contacts, and visitors.
Handle incoming and outgoing mail and packages.
Visitor Assistance:
Assist visitors with inquiries and provide information about the organization.
Manage sign-in and security protocols for visitors.
Office Supplies and Equipment:
Monitor and manage office supplies, placing orders as needed.
Coordinate maintenance of office equipment and troubleshoot basic issues.
Travel Arrangements:
Assist in making travel arrangements for employees, including booking flights and accommodations.
Event Coordination:
Assist in organizing and coordinating office events, meetings, and conferences.
Coordinate catering and other logistics for events.
Database Management:
Maintain and update contact databases and employee directories.
Problem Solving:
Handle and resolve basic administrative issues independently.
Escalate complex issues to the appropriate personnel.
Qualifications:
Communication Skills:
Excellent verbal and written communication skills.
Professional and friendly demeanor.
Organizational Skills:
Strong organizational and multitasking abilities.
Attention to detail in managing schedules and appointments.
Technology Proficiency:
Proficient in office software (word processing, spreadsheets, email).
Familiarity with office equipment such as phones, photocopiers, and fax machines.