Job openings for front office receptionist in nerul navi mumbai

Job Title: Front Office Receptionist
Job Overview:
As a Front Office Receptionist, you will be the first point of contact for visitors, clients, and employees. Your role is crucial in creating a positive first impression and ensuring the smooth operation of the front office. You will handle various administrative tasks and provide exceptional customer service.
Key Responsibilities:
Welcome and Greet:
Warmly welcome and greet visitors, clients, and employees as they arrive.
Ensure a positive and friendly atmosphere in the reception area.
Phone Handling:
Answer and direct incoming phone calls in a professional and courteous manner.
Provide information, take messages, and route calls to the appropriate individuals.
Visitor Assistance:
Register and sign in visitors, issue visitor badges, and notify appropriate personnel of arrivals.
Assist with inquiries and provide general information about the organization.
Appointment Scheduling:
Manage and schedule appointments, meetings, and conference rooms.
Coordinate appointments and communicate schedules to relevant parties.
Mail and Package Handling:
Receive, sort, and distribute incoming mail and packages.
Prepare outgoing mail and packages, including arranging courier services.
Administrative Support:
Provide administrative support to various departments as needed.
Assist with data entry, filing, and other clerical tasks.
Maintaining Reception Area:
Keep the reception area clean, organized, and well-maintained.
Ensure reading materials and other resources are available for visitors.
Communication Coordination:
Relay important messages and information to staff members in a timely manner.
Facilitate communication between different departments.
Security and Access Control:
Monitor and control access to the premises.
Enforce security and safety protocols in the reception area.
Qualifications and Skills:
High school diploma or equivalent.
Proven experience as a receptionist or in a customer-facing role is a plus.