Greeting and Welcoming Visitors:
Welcome visitors and ensure they sign in.
Provide a positive first impression of the organization.
Answering and Directing Phone Calls:
Answer incoming phone calls in a professional manner.
Direct calls to the appropriate person or department.
Take and deliver messages accurately.
Managing Front Desk Operations:
Maintain a clean and organized reception area.
Manage the sign-in and sign-out process for guests.
Assist with general clerical tasks, such as photocopying, faxing, filing, and data entry.
Handle mail distribution and shipping/receiving.
Scheduling and Appointments:
Schedule appointments for clients and internal staff.
Keep track of meeting room reservations.
Address inquiries from clients and visitors in a professional and helpful manner.
Provide basic information about the organization's products or services.
Relay important information to relevant staff members.
Communicate with other departments to ensure smooth operations.
Maintaining Office Supplies:
Monitor and order office supplies as needed.
Keep an inventory of office supplies and replenish as necessary.
Monitor and control access to the premises.
Notify appropriate personnel of any security concerns.
Handling Special Requests:
Assist with special requests or accommodations for visitors.
Coordinate arrangements for events or meetings.
Utilize office equipment, including computers, printers, and telecommunication systems.
Be proficient in relevant software applications.
Handle multiple tasks simultaneously, such as answering phones while assisting a visitor.
Address and resolve issues or complaints promptly and professionally.
Collaborate with other administrative staff to ensure seamless operations.
Assist colleagues when needed.
Handle sensitive information with discretion and maintain confidently
|0 - 1 Years
|80 Thousand To 1 Lac 25 Thousand P.A.
|IT Software - Application Programming / Maintenance
|Higher Secondary, Secondary School, Other Bachelor Degree
|Receptionist Activities Telephone Receptionist
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